Good morning, Paul.
Here's what's on your radar for Barretts PTO this week.
Days to Field Day
—
Last Friday of September
Annual Budget
$53K
Revenue baseline
Committees
13
Chairs to confirm
AI Leverage
85%
Tasks automatable
Weekly Rhythm
~55 min total / week
Mon
Review calendar20 min AM
Queue emailsClaude drafts
Tue
OpenNo PTO
Wed
Chair check-ins20 min AM
Thu
OpenNo PTO
Fri
Log to Claude15 min PM
Upcoming Triggers
Jun
1
Summer Planning Meeting
Aug
1
Back to School Open House
Aug
15
Volunteer Rollout / MTK Live
Sep
1
Field Day
Sep
15
Bobcat Fund Campaign
Year-Over-Year Roadmap
AI Toolkit Built8%
Committee Relationships5%
Presidential Playbook12%
Institutional Knowledge15%
Quick Launch
Event Calendar
Full 2025–2026 school year · 20 events · AI trigger dates drive the workflow
How this works: Each trigger date is when you engage Claude to begin drafting. Click any event row to launch the right AI prompt for that event automatically.
| Event | Target Date | Claude Trigger | Owner | Status |
|---|
Board Access Required
Budget details are restricted to PTO executive board members.
Enter your board password to continue.
Enter your board password to continue.
Contact Paul Luker or Kenny for board access
Committee Directory
13 standing committees · Confirm all chairs before Week 1 of school
Recruitment target: All committees filled by Week 2 of school. Post open roles in Barretts Facebook parent pages and mention at Back to School Open House. Paul to draft outreach email via Claude for any open roles.
| Committee | Chair | Key Responsibilities | Budget | Status |
|---|
AI Toolkit
Pre-engineered prompts for every recurring PTO task · Barretts context built in
Claude Assistant
Barretts context loaded
Or pick a template
AI Leverage by Task
Meeting agendas95%
Parent communications90%
Volunteer recruitment90%
Trivia/Auction marketing85%
Budget summaries80%
Bobcat Bash vendor research75%
Relationship management10%
Event presence & judgment0%
Contacts
School administration, board, vendors, and volunteer list
School Administration
MH
Dr. Hellwig
Principal, Barretts Elementary
mhellwig@parkwayschools.net
KH
Kim Harris
Office Staff · RSVPs, tables, chairs, check-in
kharris@parkwayschools.net
PTO Board
KE
Kenny
President 2025–2026
Your neighbor & friend
LB
Leslie Bertsch
Outgoing President · Mentor
Authored the responsibilities handoff
Vendors
CR
Chris Rigani
STL Sportswear · Class T-Shirts
Contact late July for quote
AF
Auction Frogs
Silent Auction Platform
Renew annually · confirm before Oct
DC
Dunn CPA
Tax Filing · Fiscal Year Jul 1–Jun 30
Engage late August · due Oct/Nov
SC
Sam's Club
Cupcakes, fruit, water · Veterans Day
Order 1 week ahead of each event
Volunteer Pool
MB
Meghan Bashwiner
Volunteer
meghanbashwiner@gmail.com
KB
Katie Busby
Volunteer
katiebusby@me.com
TC
Tom Compton
Volunteer
tcompton027@gmail.com
SH
Shanon Harlow
Volunteer
slh403@gmail.com
JM
Julie McHale
Volunteer
juliemchale11@gmail.com
AP
Andrea Pendergraf
Volunteer
alkaufmann@gmail.com
AS
Abigail Sapp
Volunteer
abigailwsapp@gmail.com
KT
Kayla Turner
Volunteer
kaylat.pt@gmail.com
KW
Kelsey Wilson
Volunteer
wilsonfamily516@gmail.com
JY
Jenny York
Volunteer
j.york@wustl.edu
Hard Rules
Non-negotiable guardrails · Written down, shared with family, honored without exception
The deal you're making: These rules only work if they're treated as firm commitments, not guidelines. The plan fails without them. Share them with your family before you say yes.
Escalation Filter
Level 1: Delegate
Operational questions that belong to a committee chair. Forward it without touching it.
Level 2: Claude + You
Communications, event logistics, parent inquiries needing a thoughtful response. Claude drafts, you approve.
Level 3: You Only
School admin relationships, budget decisions, conflict resolution, judgment calls. This is your irreplaceable 20%.